![]() ![]() Some states also require that you give employees physical copies of them. Don’t require employers to give employees pay stubsīottom line: some states have pay stub laws that require you to give employees pay stubs. ![]() Allow employers to give digital pay stubs.Require that employers give employees printed pay stubs.Require that employers give employees access to pay stubs.Here’s a breakdown of pay stub requirements by state. If you must distribute them, familiarize yourself with pay stub requirements by state. Some states require employers to provide pay stubs and some don’t. The answer to Are pay stubs required by law? is a little more complicated at the state level. Are employers required to give pay stubs? State law But, federal law does not require that you give them to your workers. Under the FLSA, employers need to retain each employee’s hours worked and wages received.īottom line: you should generate pay stubs for your records under federal law. However, the Fair Labor Standards Act ( FLSA) requires that employers keep payroll records. There is no federal law that requires that employers provide pay stubs to employees. Are employers required to provide pay stubs? Federal law To find out your responsibilities, you need to look at federal and state laws. Not all employers are required to provide a pay stub. You might be wondering, Are pay stubs required? The short answer is: maybe. Employees can reference their pay stubs if they have any questions about their gross pay, deductions and contributions, or net pay. You can think of a pay stub as a receipt for the money you pay employees. ![]() That way, you can distribute them to employees and keep digital or physical copies for your records. If you use payroll software, the system generates a pay stub each time you run payroll. It includes an employee’s gross income per pay period, taxes and deductions, employer contributions, and net pay. A pay stub is like a summary sheet that lists details about an employee’s pay. To stay compliant, you need to know the pay stub requirements by state. But, do employers have to provide pay stubs? That answer depends on where your business is located. Distributing pay stubs is often an important part of the payroll process. ![]()
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